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Executive Administration Manager

Please Fill Out The Information Below To Apply

Potelco was founded 55 years ago, we have experienced growth year after year. We currently employ approximately 1,200 employees in multiple states. We are seeking an individual to provide utility engineering (distribution design) in the areas of operation and maintenance. Manage multiple projects and teams with competing deadlines daily. This position will be responsible for interpreting utility job sketch designs prepared by this team and transferring information into various programs and forms during the work order life cycle flow. A strong attention to detail is required

POSITION OVERVIEW:

The Executive Administration Manager will be responsible for providing high-level administrative support for the executive team and coordinating day-to-day operations within the office, and its various departments. The Executive Administration Manager will communicate with department heads, relay important information or policy changes from the executive team and implement ways to enhance employee productivity.

ESSENTIAL JOB SKILLS/DUTIES:

  • Provides high-level administrative support and assistance to the Executive team
  • Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents for senior staff
  • Arranges travel and accommodations for executives
  • Schedules and attends meetings on behalf of executives, taking notes and recording minutes
  • Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Work closely with upper management to discuss company needs and ensure company policies are in place
  • Respond to time-sensitive messages from clients, management, and employees
  • Develop and maintain organizational charts
  • Work closely with the Human Resources Department, to ensure policies are being followed and employees are treated fairly
  • Assist with policy and job description development
  • Coordinate meetings and events, and maintain company schedule
  • All other duties as assigned

QUALIFICATIONS:

  • Strong leadership qualities, with the ability to manage challenges, and oversee employee productivity
  • Excellent organizational and planning skills, with attention to detail
  • Excellent time management skills, with the ability to plan, prioritize and organize workloads
  • Ability to multi-task, and ensure tasks are completed thoroughly and correctly
  • Strong understanding of technology and software systems
  • Ability to maintain a high level of confidentiality
  • Demonstrated ability to work well independently, and collaboratively within a team environment
  • Strong interpersonal skills to interact positively with employees
  • Vast experience utilizing office equipment such as computers, phones, photocopiers, and fax machines
  • Strong verbal and written communication skills
  • Proficient in Microsoft Office

TRAVEL REQUIREMENTS:

Travels: Yes
Percent of time: 10%
Overnight required: Yes

NOTE: THIS JOB DESCRIPTION IS NOT DESIGNED TO COVER OR CONTAIN A COMPREHENSIVE LISTING OF ACTIVITIES, DUTIES OR RESPONSIBILITIES THAT ARE REQUIRED OF THE EMPLOYEE. DUTIES, RESPONSIBILITIES, WORKING CONDITIONS, PHYSICAL DEMANDS, AND ACTIVITIES MY CHANGE OR NEW ONES MAY BE ASSIGNED AT ANY TIME WITH OR WITHOUT NOTICE.

Potelco provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We are no longer accepting applications for this ad. Contact us for more details.

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